Job Type: Full-time

Location: Gurgaon 

Job Summary:

We are seeking a highly organized and proactive HR Associate to join our team. This dual-role position encompasses both administrative and HR responsibilities to ensure the smooth operation of our office and support our human resources functions. The ideal candidate will have a strong background in administrative tasks, onboarding, employee engagement, and offboarding processes.

Key Responsibilities:

1. Administrative Duties:

• Oversee daily office operations, ensuring a clean, organized, and well-functioning workspace.
• Manage office supplies and inventory, placing orders as necessary to ensure stock levels are maintained.
• Coordinate maintenance and repair of office equipment and facilities.
• Handle incoming and outgoing mail and courier services.
• Assist in the organization of company events, meetings, and conferences, including booking venues and arranging catering.

2. HR Operations:

• Assist in the recruitment process by coordinating interviews, managing job postings, and communicating with candidates.
• Facilitate the onboarding process for new hires, including preparing offer letters, conducting orientation sessions, and ensuring a smooth transition into the company.
• Maintain employee records and update HR databases with new hire information and other relevant data.
• Assist in the development and implementation of HR policies and procedures.
• Handle employee inquiries and provide support regarding HR-related issues.

3. Employee Engagement:

• Develop and implement employee engagement initiatives to foster a positive work environment.
• Plan and coordinate employee activities, team-building events, and recognition programs.
• Conduct surveys and gather feedback to assess employee satisfaction and identify areas for improvement.
• Promote a culture of inclusivity and diversity within the workplace.

4. Offboarding:

• Manage the offboarding process for departing employees, ensuring all necessary documentation is completed.
• Conduct exit interviews and provide feedback to HR management.
• Coordinate the return of company property and ensure access rights are revoked.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1-3 years of experience in an HR or administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with HR software and databases is a plus.
• High level of confidentiality and professionalism.

Key Competencies:

• Attention to Detail: Ensure accuracy in all administrative and HR-related tasks.
• Time Management: Prioritize tasks and manage time effectively to meet deadlines.
• Problem-Solving: Address issues proactively and develop effective solutions.
• Team Player: Work collaboratively with colleagues across departments.
• Adaptability: Adjust to changing priorities and demands with a positive attitude.